Job Openings

TEN x TEN

Minneapolis, MN

Office Manager

TEN x TEN is an award-winning landscape architecture and urban design office based in Minneapolis, MN. Our practice is grounded in a shared curiosity and passion for experimentation and agency. We collaborate with visionary clients and teams to co-create immersive, future-focused landscapes that adapt to social, economic, and environmental transformation. Our office is currently home to seventeen full-time employees. We celebrate diverse skill sets, backgrounds, life experiences and approaches to design. We are committed to our employees and each hire is extremely important to our collective team. TEN x TEN is a place for leadership opportunity, professional growth, and design exploration. 

Who we are looking for:

TEN x TEN seeks a highly motivated, organized, fun, and collaborative person to be our office manager and a key team member for our firm. As office manager, you’ll work closely with the team to support client needs; while managing the physical, electronic, and social environment of our open office space. You’ll report directly to the leadership team. You are highly organized with excellent communication skills, and comfortable working in a small, entrepreneurial environment that is mission-driven to co-create compassionate, immersive, and resilient spaces that confront the issues of our time. An ideal candidate is self-motivated, a team players, and willing to learn new skills.

 In addition to general office management, an experienced office manager will support the principals and project leaders to succeed in their project delivery engagements. A qualified candidate will be knowledgeable about standard bookkeeping and accounting practices and can apply this knowledge to project accounting, as well as coordinating work with the firm’s outside bookkeeper and accountant. Excellent verbal and written skills are a must, along with the ability to work independently.

Responsibilities will include:

General Office:

●       Receive in-person clients and visitors

●       Receive and distribute incoming mail and deliveries; manage outgoing mail and deliveries

●       Assist firm partners and staff with scheduling and miscellaneous project-related tasks

●       Manage office calendar and vacation requests

●       Assist with management of studio materials library

●       Coordinate firm events (team gatherings, ‘lunch and learns’, etc.)

●       Lead maintenance and preparation of vendor contracts and negotiations.(phone, printer, internet, etc) 

●       Support and coordinate payroll with the bookkeeper

Office Administration:

●       Coordinate with benefit providers including insurance and 401K.

●       Assist firm partners with lectures, conferences, outreach, and travel

●       Maintain office filing systems (small paper system and digital)

●       Manage our “Magic Manual” (employee handbook) and HR files

●       Maintain our recruiting database and correspond with employment applicants

●       Lead on-boarding of new staff

●       Lead and manage professional licenses and registrations for all employees.

●       Maintain standardized office forms and firm contacts list via a CRM (Client Relationship Management platform) 

●       Lead specific office projects (non-design software migration, office moves, and other initiatives).

●       Coordinate state-required training.

●       Manage office certifications (WBE, CERT, etc.)

Project Administration:

●       Become familiar with CMap project management software.

●       Manage the invoice process and coordinate with the bookkeeper.

●       Track the status of all projects in relation to budget and schedule.

●       Become familiar with all active projects in the office.

●       Communicate regularly with project teams about progress of project relative to budget and schedule.

●       Contribute to new project proposals and set up internal operations for all new projects.

●       Support project managers in project planning and data entry into CMap.

●       Create and manage standardized forms and processes to facilitate efficient operations of the firm.

Qualifications

●       Professional experience in a design practice is highly desirable.

●       Fluency with Microsoft Office applications. Familiarity with Quickbooks. The ability to learn and assess new software is highly beneficial.

●       Team-oriented with superior verbal and written communications skills.

●       Ability to manage time and prioritize work in a fast-paced environment with tight deadlines and multiple concurrent projects.

●       Proactive communication, strong work ethic and solutions-oriented ideas are highly valued.  

Compensation

Salary range for this position is $60,000 to $75,000 depending on qualifications and experience.

Benefits

We offer competitive benefits including paid vacation, 401k, medical and dental insurance.

●       9 paid floating holidays

●       20 days of PTO (paid time off)

●       3% safe harbor contribution to 401k

●       Medical insurance (TEN x TEN  covers 100% for employee)

●       Dental insurance (TEN x TEN  covers 100% for employee)

●       Vision insurance

●       Core working hours with some flexibility and WFH/in-office schedule

●       Summer Hours (Friday afternoons off)

●       Short-term and long-term disability insurance

Location

Minneapolis 4 days/week, WFH 1 day/week.

To Apply

We are looking to hire immediately. Interested applicants please send a resume and letter of interest to chelsea@charrettevg.com.

TEN x TEN is an equal opportunity/affirmative action employer. We urge all qualified applicants to apply for this position and we afford equal opportunity to all applicants and employees for all positions without regard to age, color, creed, disability, gender identity or expression, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other status protected under local, state, or federal laws. 

No phone calls, please.